1.9.2024
Slovak Learning CIC’s Data Protection Policy
Slovak Learning CIC collects and uses personal information about staff, pupils, parents and other individuals who come into contact with the school. This information is gathered in order to enable it to provide education and other associated functions. In addition, there may be a legal requirement to collect and use information to ensure that the school complies with its statutory obligations.
Purpose
This policy is intended to ensure that personal information is dealt with correctly and securely and in accordance with the General Data Protection Regulations 2018, and other related legislation. It will apply to information regardless of the way it is collected, used, recorded, stored and destroyed, and irrespective of whether it is held in paper files or electronically. All staff involved with the collection, processing and disclosure of personal data will be aware of their duties and responsibilities by adhering to these guidelines.
What is Personal Information?
Personal information or data is defined as data which relates to a living individual who can be identified from that data, or other information held.
Data Protection Principles Article 5 of the GDPR requires that personal data shall be:
(a) processed lawfully, fairly and in a transparent manner in relation to individuals;
(b) collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes; further processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes shall not be considered to be incompatible with the initial purposes;
(c) adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed;
(d) accurate and, where necessary, kept up to date; every reasonable step must be taken to ensure that personal data that are inaccurate, having regard to the purposes for which they are processed, are erased or rectified without delay;
(e) kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed; personal data may be stored for longer periods insofar as the personal data will be processed solely for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes subject to implementation of the appropriate technical and organisational measures required by the GDPR in order to safeguard the rights and freedoms of individuals;
(f) processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures.
Article 5(2) requires that “the controller shall be responsible for, and be able to demonstrate, compliance with the principles.”
General Statement
The school is committed to maintaining the above principles at all times. Therefore the school will:
• Inform individuals why the information is being collected when it is collected
• Inform individuals when their information is shared, and why and with whom it was shared
• Check the quality and the accuracy of the information it holds
• Ensure that information is not retained for longer than is necessary
• Ensure that when obsolete information is destroyed that it is done so appropriately and securely
• Ensure that clear and robust safeguards are in place to protect personal information from loss, theft and
unauthorised disclosure, irrespective of the format in which it is recorded
• Share information with others only when it is legally appropriate to do so
• Set out procedures to ensure compliance with the duty to respond to requests for access to personal
information, known as Subject Access Requests
• Ensure our staff are aware of and understand our policies and procedures
Conditions of School Use
• This form is valid for the period of time your child attends this school. The consent will automatically expire after this time. It is your responsibility to let us know if you want to withdraw or change your agreement at any time.
• We, the school, will not use the personal details or full names (which means first name and surname) of any child in a photographic image or video, on our website, in our school prospectus or in any of our other printed publications.
• We will not include personal e-mail or postal addresses, or telephone or fax numbers on video, on our website, in our school prospectus or in other printed publications. If we use photographs of individual pupils, we will not use the name of that child in accompanying text or photo caption, unless we have your agreement.
• If we name a pupil in text, we will not use a photograph of that child to accompany the article.
• We may include pictures of pupils and teachers that have been drawn by the pupils.
• We may include selected work from pupils.
• We may use group or class photographs or footage with very general labels, such as a „computing lesson‟ or
„making Easter decorations‟.
• We will only use images of pupils who are suitably dressed, to reduce the risk of such images being used
inappropriately.
Complaints
Complaints will be dealt with in accordance with the school’s complaints policy. Complaints relating to information handling may be referred to the Information Commissioner (the statutory regulator).
Contacts
If you have any enquires in relation to this policy, please contact Mr P. Čuchta (patrik.cuchta@slovaklearning.co.uk who will also act as the contact point for any subject access requests.
1.9.2024
Slovak Learning CIC’s Remote Learning Policy
Slovak Learning CIC’s Remote Learning Policy
Agreed by Governors: 1/09/24
Contents: Statement of intent
1. Legal framework
2. Roles and responsibilities
3. Resources
4. Online safety
5. Safeguarding
6. Data protection
7. Communication
8. Monitoring and review
Statement of intent
At Slovak Learning CIC, we understand the need to continually deliver high quality education, including during periods of remote working for all children. Through the implementation of this policy, we aim to address the key concerns associated with remote working, such as online safety, access to educational resources, data protection, and safeguarding.
This policy aims to:
- Minimise the disruption to pupils’ education and the delivery of the curriculum
- Ensure provision is in place so that all pupils have access to high quality learning resources
- Protect pupils from the risks associated with using devices connected to the internet
- Ensure staff, parent, and pupil data remains secure and is not lost or misused
- Ensure robust safeguarding measures continue to be in effect during the period of remote learning
- Ensure all pupils have the provision they need to complete their work to the best of their ability, and to remain happy, healthy, and supported during periods of remote learning
1. Legal framework
1.1. This policy has due regard to all relevant legislation and statutory guidance including, but not limited to, the following:
- Equality Act 2010
- Education Act 2004
- The General Data Protection Regulation (GDPR)
- The Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013
- Data Protection Act 2018
This policy has due regard to national guidance including, but not limited to, the following:
- DfE (2019) ‘Keeping children safe in education’
- DfE (2019) ‘School attendance’
- DfE (2017) ‘Special educational needs and disability code of practice: 0 to 25 years’
- DfE (2018) ‘Health and safety: responsibilities and duties for schools’
- DfE (2018) ‘Health and safety for school children’
- DfE (2016) ‘Children missing education’
- DfE (2020) ‘Safeguarding and remote education during coronavirus (COVID-19)’
1.3. This policy operates in conjunction with the following school policies:
- Safeguarding Policy
- Data Protection Policy
- Positive Relationships and Behaviour Policy
- Online Safeguarding Policy
- Acceptable Use Policy and Acceptable Use Agreement (Zoom)
- Staff Code of Conduct
2. Roles and responsibilities
2.1. The governing board is responsible for:
- Ensuring that the school has robust risk management procedures in place.
- Ensuring that the school has a business continuity plan in place, where required.
- Evaluating the effectiveness of the school’s remote learning arrangements. .
2.2. The headteacher is responsible for:
- Ensuring that staff, parents and pupils adhere to the relevant policies at all times.
- Ensuring that there are arrangements in place for identifying, evaluating, and managing the risks associated with remote learning.
- Ensuring that there are arrangements in place for monitoring incidents associated with remote learning.
- Overseeing that the school has the resources necessary to action the procedures in this policy.
- Reviewing the effectiveness of this policy on an annual basis and communicating any changes to staff, parents, and pupils.
- Arranging any additional training staff may require to support pupils during the period of remote learning.
- Conducting reviews of the remote learning arrangements to ensure pupils’ education does not suffer.
- Ensuring that the relevant health and safety risk assessments are carried out within the agreed timeframes.
- Putting procedures and safe systems of learning into practice, which are designed to eliminate or reduce the risks associated with remote learning.
- Ensuring that pupils identified as being at risk are provided with necessary information and instruction, as required.
- Managing the effectiveness of health and safety measures through a robust system of reporting, investigating, and recording incidents.
2.3. The DSLs (designated safeguarding lead) are responsible for:
- Attending and arranging, where necessary, any safeguarding meetings that occur during the remote learning period.
- Identifying vulnerable pupils who may be at risk if they are learning remotely.
- Ensuring that child protection plans are enforced while the pupil is learning remotely and liaising with other organisations to make alternate arrangements for pupils who are at a high risk where required.
- Identifying the level of support or intervention required while pupils learn remotely and ensuring appropriate measures are in place.
- Liaising with relevant individuals to ensure vulnerable pupils receive the support required during the period of remote working
- Ensuring all safeguarding incidents are adequately recorded and reported.
2.4. The SENCO (special educational needs co-ordinator) is responsible for:
- Ensuring that pupils with EHC plans continue to have their needs met while learning remotely, and liaising with the headteacher and other organisations to make any alternate arrangements for pupils with EHC plans and IHPs.
- Identifying the level of support or intervention that is required while pupils with SEND learn remotely.
- Ensuring that the provision put in place for pupils with SEND is monitored for effectiveness throughout the duration of the remote learning period. for learning remotely is accessible to all pupils and staff. .
2.5. Staff members are responsible for:
- Adhering to this policy at all times during periods of remote learning.
- Reporting any safeguarding incidents to DSLs and asking for guidance as appropriate.
- Taking part in any training conducted to meet the requirements of this policy, including training on how to use the necessary electronic equipment and software.
- Reporting any dangers or potential dangers they identify, as well as any concerns they may have about remote learning, to the headteacher. - Reporting any defects on school-owned equipment used for remote learning to the Computing Lead and/or EasyTechIT
- Adhering to the Staff Code of Conduct and the Acceptable Use Agreement at all times .
2.6. Parents are responsible for:
- Adhering to this policy at all times during periods of remote learning
- Ensuring their child is available to learn remotely at the times set out in their timetable and that the schoolwork set is completed to the best of their child’s ability
- Reporting any technical issues to the school as soon as possible.
- Allowing the teachers to deliver the lesson without interruption
- Ensuring their child uses the equipment and technology used for remote learning as intended. This includes not taking videos or screenshots during the lesson
- Adhering to the Acceptable Use Agreement at all times
2.7. Pupils are responsible for:
- Adhering to this policy at all times during periods of remote learning
- Ensuring they are available to learn remotely at the times set out in in their timetable, and that their schoolwork is completed to the best of their ability
- Reporting any technical issues to their teacher as soon as possible
- Notifying a responsible adult if they are feeling unwell or are unable to complete the schoolwork they have been set
- Ensuring they use any equipment and technology for remote learning as intended. This includes not taking videos or screenshots during the lesson
- Adhering to the Acceptable Use Agreement at all times
3. Resources Learning materials .
3.1. For the purpose of providing remote learning, the school may make use of:
- Work booklets
- Educational websites
-Reading tasks
- Live lessons using Zoom .
3.2. Teachers will review the DfE’s list of online education resources and utilise these tools as necessary, in addition to existing resources .
3.3. Reasonable adjustments will be made to ensure that all pupils have access to the resources needed for effective remote learning .
3.4. Lesson plans will be adapted to ensure that the curriculum remains fully accessible via remote learning, where practical .
3.5. Teaching staff will liaise with the SENCO and other relevant members of staff to ensure all pupils remain fully supported for the duration of the remote learning period .
3.6. Any defects or issues with remote learning resources will be reported as soon as possible to the relevant member of staff .
3.7. Pupils will be required to use their own or family-owned equipment to access remote learning resources .
3.8. Pupils and parents will be required to maintain the upkeep of any equipment they use to access remote learning resources .
3.9. Teaching staff will oversee academic progression for the duration of the remote learning period .
3.10. The arrangements for live classes via Zoom, will be communicated via email no later than one day before the allotted time, a reminder will be sent via Text 1 hour before the lesson and kept to a reasonable length of no more than thirty minutes per session .
4. Online safety .
4.1. This section of the policy will be enacted in conjunction with the school’s Online Safety Policy and Acceptable Use Policy. .
4.2. All staff and pupils using video communication via Zoom must:
- Communicate in groups – one-to-one sessions are not typically permitted. In exceptional circumstances this may be allowed, but only with the prior consent of the headteacher and parents of the child
- Wear suitable clothing – this includes others in their household
- Be situated in a suitable ‘public’ living area within the home with an appropriate background – ‘private’ living areas within the home, such as bedrooms, are not permitted during video communication
- Use appropriate language – this includes others in their household
- Maintain the standard of behaviour expected in school
- Use the necessary equipment and computer programs as intended
- Not record, store, or distribute video material
- Ensure they have a stable connection to avoid disruption to lessons
- Always remain aware that they are visible .
4.3. The school will consider whether one-to-one sessions are appropriate in some circumstances, e.g. to provide support for pupils with SEND. This will be decided and approved by the SLT, in collaboration with the SENCO. .
4.4. Pupils not using devices or software as intended will be disciplined in line with the Behaviour Policy .
4.5. The school will risk assess the technology used for remote learning prior to use and ensure that there are no privacy issues or scope for inappropriate use .
4.6. The school will ensure that all school-owned equipment and technology used for remote learning has suitable anti-virus software installed, can establish secure connections, can recover lost work, and allows for audio and visual material to be recorded or downloaded, where required .
4.7. The school will communicate to parents via email about any precautionary measures that may need to be put in place if their child is learning remotely using their own/family-owned equipment and technology, e.g. ensuring that their internet connection is secure .
4.8. During the period of remote learning, the school will maintain regular contact with parents to:
- Reinforce the importance of children staying safe online
- Ensure parents are aware of what their children are being asked to do, e.g. sites they have been asked to use and staff they will interact with
- Encourage them to set age-appropriate parental controls on devices and internet filters to block malicious websites
- Direct parents to useful resources to help them keep their children safe online .
- 4.9. The school will not be responsible for providing access to the internet off the school premises and will not be responsible for providing online safety software, e.g. anti-virus software, on devices not owned by the school .
5. Safeguarding .
5.1. This section of the policy will be enacted in conjunction with the school’s Safeguarding Policy, which has been updated to include safeguarding procedures in relation to remote working .
5.2. The DSLs and headteacher will identify ‘vulnerable’ pupils (pupils who are deemed to be vulnerable or are at risk of harm) via risk assessment prior to the period of remote learning .
5.3. The DSLs will arrange for regular contact to be made with vulnerable pupils, prior to the period of remote learning .
5.4. Phone calls made to vulnerable pupils will be made using school phones where possible .
5.5. The DSLs will arrange for regular contact with vulnerable pupils once per week, with additional contact, including home visits, arranged where required .
5.6. The DSLs will keep in contact with vulnerable pupils’ social workers or other care professionals during the period of remote working, as required . 5.7. Vulnerable pupils will be provided with a means of contacting their teacher to raise any concerns - this arrangement will be set up by the DSLs prior to the period of remote learning .
5.8. Pupils and their parents will be encouraged to contact their child’s teacher if they wish to report safeguarding concerns, e.g. regarding harmful or upsetting content or incidents of online bullying. The school will also signpost families to the practical support that is available for reporting these concerns.
5.9. All members of staff will report any safeguarding concerns to the DSL(s) immediately
6. Data protection .
6.1. This section of the policy will be enacted in conjunction with the school’s Data Protection Policy. .
6.2. Staff members will be responsible for adhering to the GDPR when teaching remotely and will ensure the confidentiality and integrity of their devices at all times .
6.3. Sensitive data will only be transferred between devices if it is necessary to do so for the purpose of remote learning and teaching .
6.4. Any data that is transferred between devices will be suitably encrypted or have other data protection measures in place so that if the data is lost, stolen, or subject to unauthorised access, it remains safe until recovered .
6.5. Parents’ and pupils’ up-to-date contact details will be collected prior to the period of remote learning .
6.6. All contact details will be stored in line with the Data Protection Policy .
6.7. The school will not permit paper copies of contact details to be taken off the school premises .
6.8. Pupils are not permitted to let their family members or friends use any school- owned equipment which contains personal data .
6.9. Any intentional breach of confidentiality will be dealt with in accordance with the school’s Behaviour Policy .
7. Communication .
7.1. The school will ensure adequate channels of communication are arranged in the event of an emergency .
7.2. The school will communicate with parents via email and the school website about remote learning arrangements as soon as possible .
7.3. The headteacher will communicate with staff as soon as possible via email about any remote learning arrangements .
7.4. Members of staff involved in remote teaching will ensure they have a working mobile device that is available to take phone calls during their agreed working hours .
7.5. Parents and pupils will inform the relevant member of staff as soon as possible if schoolwork cannot be completed .
7.6. Issues with remote learning or data protection will be communicated to the pupils’ teacher as soon as possible so they can investigate and resolve the issue .
7.7. The pupils’ teacher will keep parents and pupils informed of any changes to the remote learning arrangements or the schoolwork set .
7.8. The headteacher will review the effectiveness of communication regularly and ensure measures are put in place to address gaps or weaknesses in communication
8. Monitoring and review
8.1. This policy will be reviewed on an annual basis by the headteacher.
8.2. Any changes to this policy will be communicated to all members of staff and other stakeholders.
8.3. The next scheduled review date for this policy is August 2025.
1.9.2024
Slovak Learning CIC’s Safeguarding Policy
Slovak Learning CIC’s Safeguarding Policy
(Reviewed: August 2024)
(Person Responsible for the Policy: Patrik Čuchta)
Contents
The Scope of the Policy
Safeguarding Statement
Important Contacts
Definitions
1. Introduction
2. Safeguarding Children and vulnerable adults Policy
3. What to do if Children and vulnerable adults Talk to you About Abuse or Neglect
4. Consult About your Concern
5. Make a Referral
6. Allegations Against Adults who work with Children
7. Training
8. Responsibilities
9. E-Safety
10. Mobile Phones and Cameras
11. Confidentiality
12. Notifying parents
13. Useful Telephone Numbers
14. Further Slovak Learning CIC policy references
15. Policy Review
Safeguarding Statement
Slovak Learning CIC recognises the moral and statutory responsibility to safeguard and promote the welfare of all pupils. We endeavour to provide a safe and welcoming environment where children are respected and valued. We are alert to the signs of abuse and neglect and follow our procedures to ensure that children receive effective support, protection and justice. Child protection forms part of oursafeguarding responsibilities.
Important Contacts
1.Headteacher/Designated Safeguarding Lead
Name: Patrik Čuchta Tel: 07960753005 Email: patrik.cuchta@slovaklearning.co.uk
2.Deputy Designated Safeguarding Lead (London Branch)
Name: Martina Bačinská
Email: martina.bacinska@slovaklearning.co.uk
3.Deputy Designated Safeguarding Lead (Cambridge Branch)
Name: Zuzana Franková
Email: zuzana.frankova@slovaklearning.co.uk
The Scope of this policy
The purpose of this document is to set out Slovak Learning CIC Safeguarding Policy.
To fulfil Slovak Learning CIC’s commitment to safeguard and promote the welfare of children, all organisations that provide services for, or work with, children must have:
• Clear priorities for safeguarding and promoting the welfare of children and vulnerable adults, explicitly stated in strategic policy documents • A clear commitment by senior management to the importance of safeguarding and promoting welfare
• A clear line of accountability and defined roles and responsibilities within the organisation for safeguarding and promoting the welfare of children and vulnerable adults.
• Recruitment and human resources management procedures that take account of the need to safeguard and promote the welfare of children, vulnerable adults and young people, including arrangements for appropriate checks on new staff and volunteers. eg DBS (Disclosure and Barring Service), Registration via LSCB and the use of the Vetting and Barring Scheme (VBS) (when operational) • Safe working practice guidance which staff/volunteers have read and understood
• Procedures for dealing with allegations of abuse against members of staff and volunteers, including a Named Senior Officer to whom allegations and concerns are reported
• Arrangements to ensure that all staff undertake appropriate training to equip them to carry out their responsibilities effectively, and keep this up-to-date by refresher training at regular intervals; and that all staff, including temporary staff and volunteers who work with children and vulnerable adults, are made aware of the establishment's arrangements for safeguarding and promoting the welfare of children and vulnerable adults and their responsibilities for that
• Policies for safeguarding and promoting the welfare of children and vulnerable adults including a child protection policy, and procedures that comply with LLC Safeguarding Children and vulnerable adults policies and procedures for safeguarding.
• Arrangements to work effectively with other organisations to safeguard and promote the welfare of children and vulnerable adults, including arrangements for sharing information.
• A culture of listening to, and engaging in dialogue, with children and vulnerable adults- seeking children's views in ways that are appropriate to their age and understanding, and taking account of those views in individual decisions and in the establishment or development of services • Appropriate whistle-blowing procedures, and a culture that enables issues about safeguarding and promoting the welfare of children and vulnerable adults to be addressed.
• Safeguarding of on-line, social media and generic ICT activities by and for learners and staff and stakeholders.
Definitions
Safeguarding and promoting the welfare of children means:
• Protecting children from maltreatment
• Preventing impairment of children’s health or development
• Ensuring that children grow up in circumstances consistent with the provision of safe and effective care
• Taking action to enable all children to have the best outcomes.
Child protection is part of this definition and refers to activities undertaken to prevent children suffering, or being likely to suffer, significant harm.
Abuse is a form of maltreatment of a child and may involve inflicting harm or failing to act to prevent harm. Appendix 1 explains the different types of abuse.
Neglect is a form of abuse and is the persistent failure to meet a child’s basic physical and/or psychological needs, likely to result in the serious impairment of the child’s health or development. Appendix 1 defines neglect in more detail.
Children includes everyone under the age of 18.
1. Introduction
1.1 The purpose of this document is to set out Slovak Learning CIC’s Safeguarding Policy. This document is the Safeguarding Children and Vulnerable Adults Policy for Slovak Learning CIC which will be followed by all members of the organisation and followed and promoted by those in the position of leadership within the organisation.
1.2 Individual agencies are responsible for ensuring that their employees are competent and confident in carrying out their responsibilities for safeguarding and promoting children's welfare.
1.3 The purpose of the organisation is the delivery and management of learning and skills services.
1.4 We know that being a young person makes them vulnerable to abuse by adults. The purpose of this policy is to make sure that the actions of any adult in the context of the work carried out by the organisation are transparent and safeguard and promote the welfare of all young people.
1.5 This document is written in accordance with Working Together to Safeguard Children (2013).
1.6 Principles upon which the Safeguarding Children is based:
• The welfare of a child, young person will always be paramount
• The welfare of families will be promoted
• The rights, wishes and feelings of children, young people and their families will be respected and listened to, keeping safe from harm requires people who work with children and vulnerable adults to share information.
• Those people in positions of responsibility within the organisation will work in accordance with the interests of children, vulnerable adults and young people and follow the policy outlined below;
1.7 This policy is also based on the following legislation:
• Section 175 of the Education Act 2002, which places a duty on schools and local authorities to safeguard and promote the welfare of pupils.
• The School Staffing (England) Regulations 2009, which set out what must be recorded on the single central record and the requirement for at least one person on a school interview/appointment panel to be trained in safer recruitment techniques.
• Part 3 of the schedule to the Education (Independent School Standards) Regulations 2014, which places a duty on academies and independent schools to safeguard and promote the welfare of pupils at the school.
• The Children Act 1989 (and 2004 amendment), which provides a 1 https://www.gov.uk/government/publications/working-together-to-safeguard-children--2
• Section 5B(11) of the Female Genital Mutilation Act 2003, as inserted by section 74 of the Serious Crime Act 2015, which places a statutory duty on teachers to report to the police where they discover that female genital mutilation (FGM) appears to have been carried out on a girl under 18.
• Statutory guidance on FGM, which sets out responsibilities with regards to safeguarding and supporting girls affected by FGM.
• The Rehabilitation of Offenders Act 1974, which outlines when people with criminal convictions can work with children.
• Schedule 4 of the Safeguarding Vulnerable Groups Act 2006, which defines what ‘regulated activity’ is in relation to children.
• Statutory guidance on the Prevent duty, which explains schools’ duties under the Counter-Terrorism and Security Act 2015 with respect to protecting people from the risk of radicalisation and extremism.
2. Safeguarding Children and Vulnerable Adults Policy
2.1 Immediate Action to ensure Safety
Immediate action may be necessary at any stage in involvement with children and vulnerable adults and families. IN ALL CASES IT IS VITAL TO TAKE WHATEVER ACTION IS NEEDED TO SAFEGUARD THE CHILD OR CHILDREN AND/OR VULNERABLE ADULTS CONCERNED i.e.:
• If emergency medical attention is required this can be secured by calling an ambulance (dial 999) or taking a child to the nearest Accident and Emergency Department.
• If a child is in immediate danger the police should be contacted (dial 999) as they alone have the power to remove a child immediately if protection is necessary, via their powers to use Police Protection.
2.2 Recognition of Abuse or Neglect
Abuse and neglect are forms of maltreatment of a child and/or vulnerable adults. Somebody may abuse or Neglect a child and/or vulnerable adult by inflicting harm, or by failing to act to prevent harm. Children and vulnerable adults may be abused in a family or in an institutional or community setting, by those known to them or, more rarely, by a stranger. They may be abused by an adult or adults, or another child or children.
2.3 Physical Abuse
Physical abuse may involve hitting, shaking, throwing, poisoning, burning or scalding, drowning, suffocating, or otherwise causing physical harm to a child. Physical harm may also be caused when a parent or carer fabricates the symptoms of, or deliberately induces illness in a child.
2.4 Emotional Abuse
Emotional abuse is the persistent emotional ill treatment of a child such as to cause severe and persistent adverse effects on the child's emotional development. It may involve conveying to children and vulnerable adults that they are worthless or unloved, inadequate, or valued only in so far as they meet the needs of another person. It may feature age or developmentally inappropriate expectations being imposed on children. These may include interactions that are beyond the child's developmental capability, as well as overprotection and limitation of exploration and learning, or preventing the child participating in normal social interaction. It may involve seeing or hearing the ill-treatment of another. It may involve serious bullying, causing children and vulnerable adults frequently to feel frightened or in danger, or the exploitation or corruption of children. Some level of Emotional Abuse is involved in all types of ill treatment of a child and/or vulnerable adult though it may occur alone.
2.5 Sexual Abuse
Sexual abuse involves forcing or enticing a child, young person and/or vulnerable adult to take part in sexual activities, whether or not the child is aware of what is happening. The activities may involve physical contact, including penetrative (e.g. rape or buggery or oral sex) or non-penetrative acts. They may include non-contact activities, such as involving children and vulnerable adults in looking at, or in the production of, sexual online images, watching sexual activities, or encouraging children and vulnerable adults to behave in sexually inappropriate ways.
2.6 Neglect
Neglect is the failure to meet a child's and/or vulnerable adult basic physical and/or psychological needs, likely to result in the serious impairment of the child's health or development. Neglect may occur during pregnancy as a result of maternal substance abuse. Once a child is born, neglect may involve a parent or carer failing to:
• provide adequate food, clothing and shelter (including exclusion from home or abandonment)
• protect a child from physical and emotional harm or danger
• ensure adequate supervision(including the use of inadequate care-givers)
• ensure access to appropriate medical care or treatment It may also include Neglect of, or unresponsiveness to, a child's and/or vulnerable adult basic emotional needs.
2.7 Individuals within the organisation need to be alert to the potential abuse of children and vulnerable adults both within their families and also from other sources including abuse by members of that organisation.
2.8 The organisation should know how to recognise and act upon indicators of abuse or potential abuse involving children and vulnerable adults and where there are concerns about a child's welfare. There is an expected responsibility for all members of the organisation to respond to any suspected or actual abuse of a child in accordance with these procedures.
2.9 It is good practice to be as open and honest as possible with parents/carers about any concerns. However, you MUST NOT discuss your concerns with parents/carers in the following circumstances:
• where Sexual Abuse or sexual exploitation is suspected
• where organised or multiple abuse is suspected
• where there are concerns a child may be at risk of Female Genital Mutilation
• where fabricated or induced illness (previously known as Munchausen Syndrome by proxy) is suspected
• where contacting parents/carers would place a child, yourself or others at immediate risk
2.10 These decisions should not be taken in isolation. Consult with your senior manager/line manager/designated teacher.
3. What to do if Children and Vulnerable Adults talk to you about abuse or neglect
3.1 It is recognised that a child and/or vulnerable adult may seek you out to share information about abuse or Neglect, or talk spontaneously individually or in groups when you are present. In these situations YOU MUST:
-Listen carefully to the child and/or vulnerable adult. DO NOT directly question the child
• Give the child and/or vulnerable adult time and attention.
• Allow the child and/or vulnerable adult to give a spontaneous account; do not stop a child who is freely recalling significant events.
• Make an accurate record of the information you have been given taking care to record the timing, setting and people present, the child's and/or vulnerable adult’s presentation as well as what was said. Do not throw this away as it may later be needed as evidence.
• Use the child's and/or vulnerable adult’s own words where possible.
• Explain that you cannot promise not to speak to others about the information they have shared - do not offer false confidentiality.
• Reassure the child and/or vulnerable adult that: o they have done the right thing in telling you; o they have not done anything wrong;
• Tell the child and/or vulnerable adult what you are going to do next and explain that you will need to get help to keep him/her safe.
• DO NOT ask the child and/or vulnerable adult to repeat his or her account of events to anyone
If you have a Child and/or vulnerable adult protection concern you should:
4. Consult about your concern
4.1 Because of your observations of, or information received you may become concerned about a child and/or vulnerable adult who has not spoken to you.
4.2 It is good practice to ask a child and/or vulnerable adult why they are upset or how a cut or bruise was caused, or respond to a child and/or vulnerable adult wanting to talk to you. This practice can help clarify vague concerns and result in appropriate action.
4.3 If you are concerned about a child and/or vulnerable adult you must share your concerns. Initially you should talk to one of the people designated as responsible for child and/or vulnerable adult protection within your organisation. In this organisation this person is Patrik Cuchta (Tel: .07960753005); if not present then consult Martina Bačinská (for London branch) or Zuzana Franková (for Cambridge branch).
4.4 You should consult with your local Social Care Duty & Investigation Team in the area where the child and/or vulnerable adult resides, in the following circumstances:
• when you remain unsure after internal consultation as to whether child and/or vulnerable adult protection concerns exist
• when there is disagreement as to whether child and/or vulnerable adult protection concerns exist
• when you are unable to consult promptly or at all with your designated internal contact for child and/or vulnerable adult protection
• when the concerns relate to any member of the organising committee
4.5 Consultation is not the same as making a referral but should enable a decision to be made as to whether a referral to Social Care or the Police should progress.
5. Make a Referral
5.1 A referral involves giving Social Care or the Police information about concerns relating to an individual or family in order that enquiries can be undertaken by the appropriate agency followed by any necessary action.
5.2 Parents/carers should be informed if a referral is being made except in the circumstances outlined in section 2.9.
5.3 However, inability to inform parents for any reason should not prevent a referral being made. It would then become a joint decision with Social Care about how and when the parents should be approached and by whom.
5.4
• if your concern is about harm or risk of harm from a family member or someone known to the children and/or vulnerable adults, you should make a telephone referral to the Social Care Duty & Investigation Team in the area where the child and/or vulnerable adult resides (see Section 8: Useful Slovak Learning Telephone Numbers).
• If your concern is about harm or risk of harm from someone not known to the child and/or vulnerable adult family, you should make a telephone referral directly to the Police.
• If your concern is about harm or risk of harm from an adult in a position of trust see Section 6: Allegations Against Adults Who Work With Children.
• If your concern is that a child and/or vulnerable adult or their family need additional help or support, you should contact the appropriate Locality Team (see Section 8: Useful Slovak Learning Telephone Numbers).
5.5 Information required when making a referral Be prepared to give as much of the following information as possible (in emergency situations all of this information may not be available). Unavailability of some information should not stop you making a referral.
• Your name, telephone number, position and request the same of the person to whom you are speaking.
• Full name and address, telephone number of family, date of birth of child and/or vulnerable adult and siblings.
• Gender, ethnicity, first language, any special needs.
• Names, dates of birth and relationship of household members and any significant others.
• The names of professionals known to be involved with the child/family and/or vulnerable adult e.g.: GP, Health Visitor, School.
• The nature of the concern; and foundation for the concern.
• An opinion on whether the child may need urgent action to make them safe.
• Your view of what appears to be the needs of the child and/or vulnerable adult and their family. •
Whether the consent of a parent with Parental Responsibility has been given to the referral being made.
5.6 Action to be taken following the referral
• Ensure that you keep an accurate record of your concern(s) made at the time.
• Put your concerns in writing to the Social Care Duty & Investigation Team following the referral (within 48 hours)
• Accurately record the action agreed or that no further action is to be taken and the reasons for this decision.
6. Allegations against Adults who work with Children.
If you have information which suggests an adult who works with children and vulnerable adults (in a paid or unpaid capacity) has:
6.1 • behaved in a way that has harmed or may have harmed a child and/or vulnerable adult.
• possibly committed a criminal offence against, or related to, a child and/or vulnerable adult.
• behaved towards a child/children and/or vulnerable adult/s in a way that indicated s/he is unsuitable to work with children and/or vulnerable adults.
6.2 You should speak immediately with your - line manager or senior manager/governor who has responsibility for managing allegations.
- The senior manager will consult with/make a referral to the LADO (Local Authority Designated Officer) via the LSCB
6.3 If one of those people is implicated in the concerns you should discuss your concerns directly with the LADO (Local Authority Designated Officer) via the LSCB
7. Training
All stuff
7.1. All staff members will undertake safeguarding and child protection training at induction, including on whistle-blowing procedures, to ensure they understand the academy’s safeguarding systems and their responsibilities, and can identify signs of possible abuse or neglect. This training will be annually updated and will be in line with advice from our Local Safeguarding Partners.
7.2. All staff are responsible for ensuring that their individual understanding of safeguarding is up to date at all times. Staff must be aware who they should approach with concerns or questions.
7.3. All staff will have training on the government’s anti-radicalisation strategy, Prevent, to enable them to identify children at risk of being drawn into terrorism andto challenge extremist ideas.
7.4. Staff will also receive regular safeguarding and child protection updates (for example, through emails, e-bulletins and staff meetings) as required, but at least annually.
The Designated Safeguarding Lead and Deputy/Deputies
7.5. The DSL and Deputy/Deputies will undertake child protection and safeguarding training at least every two years.
7.6. In addition, they will update their knowledge and skills at regular intervals and at least annually (for example, through e-bulletins, meeting other DSLs, or taking time to read and digest safeguarding policy documents and national updates).
7.7. They will also undertake Prevent awareness training.
8. Responsibilities
All staff
8.1. All staff will read and sign to confirm their understanding of Part 1 and Annex A of the Department for Education’s (DfE 2019) statutory safeguarding guidance, Keeping Children Safe in Education, and review this guidance at least annually.
8.2. All staff will be aware of:
• Our systems which support safeguarding, including the staff code of conduct policy, the role of the Designated Safeguarding Lead (DSL), the behaviour policy, and the safeguarding response to children who go missing from education;
• The early help process (sometimes known as the common assessment framework) and their role in it, including identifying emerging problems, liaising with the DSL, and sharing information with other professionals to support early identification and assessment; the process for making referrals to local authority children’s social care and for statutory assessments that may follow a referral, including the role they might be expected to play;
• What to do if they identify a safeguarding issue or a child tells them they are being abused or neglected, including statutory duties such as reporting FGM, and how to maintain an appropriate level of confidentiality while liaising with relevant professionals;
• The signs of different types of abuse and neglect, as well as specific safeguarding issues, such as child sexual exploitation (CSE), FGM and radicalisation.
The Designated Safeguarding Lead (DSL)
8.3. The DSL takes lead responsibility for child protection and wider safeguarding.
8.4. During term time, the DSL will be available during school hours for staff to discuss any safeguarding concerns.
8.5. The contact details of the DSL and Deputy DSL and Regional Safeguarding System Leader, can be found at the front of this policy.
8.6. When the DSL is absent, the deputy/deputies will act as cover.
8.7. If the DSL and deputy/deputies are not available, the headteacher must arrange for appropriate cover (for example, during out-of-hours/out-of-term activities).
8.8. The DSL will be given the time, funding, training, resources and support to provide advice and support to other staff on child welfare and child protection matters:
• Take part in strategy discussions and inter-agency meetings and/or support other staff to do so;
• Contribute to the assessment of children; refer suspected cases, as appropriate, to the relevant body (local authority children’s social care, Channel programme, Disclosure and Barring Service, and/or police), and support staff who make such referrals directly;
• The DSL will also keep the headteacher informed of any issues and liaise with local authority case managers and designated officers for child protection concerns as appropriate. •
8.9. The role of DSL and Deputy DSL is explicit in the role holder’s job description.
Governance
8.10. The Board of Trustees and the Executive Leadership team (ELT) will approve this policy at each review. In upholding their governance function the Regional Education Director and regional team will hold the headteacher to account for its implementation.
8.11. The Regional Safeguarding System Leader will ensure the academy contributes to multi-agency working in line with the DfE statutory guidance Working Together to Safeguard Children 2018. The academy must understand their role in the new safeguarding partner arrangements in the local authority.
8.12. The Regional Safeguarding System Leader will monitor the effectiveness of this policy. The system leader is responsible for liaising with the headteacher and Designated Safeguarding Lead over all matters regarding child protection issues.
8.13. The Regional Safeguarding System Leader will liaise with the headteacher and the Designated Safeguarding Lead to produce an annual report for the local authority (s175/s157).
8.14. The Regional Education Director, or when appropriate, the Deputy Regional Education Director, will act as the ‘case manager’ in the event that an allegation of abuse is made against the headteacher, where appropriate (see Appendix 3).
The Headteacher
8.15. The headteacher, or where appropriate her/his deputy, is responsible for the implementation of this policy, including:
• Ensuring that staff (including temporary staff) and volunteers are informed of this policy as part of their induction; communicating this policy to parents when their child joins the academy and via the academy website;
• Ensuring that the DSL has appropriate time, funding, training and resources, and that there is always adequate cover if the DSL is absent;
• Ensuring that all staff undertake appropriate safeguarding and child protection training and update this regularly;
• Acting as the ‘case manager’ in the event of an allegation of abuse made against another member of staff or volunteer, where appropriate (see Appendix 3);
• Ensuring the relevant staffing ratios are met, where applicable;
• Ensuring that each child in the Early Years Foundation Stage is assigned a key person.
Confidentiality
8.16. The school has a separate policy with respect to confidentiality and data protection. This includes a list of guidelines for staff to follow to avoid breaching confidentiality. All staff must be aware that:
• Timely information sharing is essential to effective safeguarding;
• Information must only be shared on a ‘need-to-know’ basis, but you do not need consent to share information if a child is suffering, or at risk of, serious harm;
• Staff should never promise a child that they will not tell anyone about an allegation, as this may not be in the child’s best interests;
• Confidentiality is also addressed in this policy with respect to record- keeping in section 11, and allegations of abuse against staff in Appendix 3.
9. E-Safety
Slovak Learning CIC has a policy that covers the use of all ICT related activities including the use of social media, email and internet.
8.1 If you experience or are subject to any form of abuse via any form of ICT communications we take this matter very seriously and all and any incidences are required to be reported immediately
10. Mobile phones and cameras
10.1. In Slovak Learning CIC, no member of staff may use their own tablet, phone or other device to take photographs whilst children are present. Academy tablets, phones, devices may only be used in the main classroom area (not toilets or changing rooms or where children are changing their clothes) during work time when they may want a record of a child’s learning for assessment purposes.
10.2. Staff are allowed to bring their personal phones to the academy for their own use but will limit such use to non-contact time when pupils are not present. Staff members’ personal phones will remain in their bags or cupboards during contact time with pupils.
10.3. Staff will not take pictures or recordings of pupils on their personal phones or cameras. This includes at performance events. Headteachers and other key roles will be provided with an E-ACT mobile device.
10.4. We will follow the General Data Protection Regulation4 which formed the Data Protection Act 2018 when taking and storing photos and recordings for use in the academy.
11. Confidentiality
11.1 The organisation should ensure that any records made in relation to a referral should be kept confidentially and in a secure place. Information in relation to child protection concerns should be shared on a "need to know" basis.
11.2 However, the sharing of information is vital to child protection and, therefore, the issue of confidentiality is secondary to the need for protection.
12. Notifying parents
12.1. Where appropriate, we will discuss any concerns about a child with the child’s parents. The DSL will normally do this in the event of a suspicion or disclosure.
12.2. Other staff will only talk to parents about any such concerns following consultation with theDSL.
12.3. If we believe that notifying the parents would increase the risk to the child, we will discuss this with the local authority children’s social care team before doing so.
12.4. In the case of allegations of abuse made against other children, we will normally notify the parents of all the children involved.
13. Useful Slovak Learning CIC Telephone Numbers:
- Slovak Learning CIC The Chair of Governors - 07960753005
- LADO (Local Authority Designated Officer)
o For London: 020 7974 3317 (Out of Hours Tel: 020 7974 4444; https://cscp.org.uk)
o For Cambridge: 01733 864180, (Out of Hours Tel: 01733 234724, LADO@cambridgeshire.gov.uk)
- Metropolitan Police Service 0300 123 1212
- London Safeguarding Children Board 020 7934 9714
14. Further Slovak Learning CIC policy references
This policy is further supported by the following additional policies and guidelines; - Data Protection Policy - Social Media Usage Guidelines - Remore Learning Policy - Health & Safety Policy - COVID-19 Risk Assesment Policy - Induction for New Staff
15. Policy Review
This policy will be reviewed annually. At every review, it will be approved by the Executive Leadership Team (ELT) and the full governing board of Counsellors.